From: California State Advocate
To: Grand Knights of the California State Jurisdiction
Subj: Resolution Guidelines for 2019-2020
All Council resolutions, petitions, recommendations and proposed amendments to the State Council By-Laws must have their original resolution into the State Office postmarked no later than Saturday, February 1, 2020. (see address at bottom of page). Council resolutions must be dated, signed by the council Grand Knight and Recorder and have the council seal affixed. Additionally, an electronic copy in Microsoft Word format, must also be emailed to email@example.com and firstname.lastname@example.org dated no later than Saturday, February 1, 2020.
Two “Sample Resolutions” are provided for reference below.
Any resolution submitted after the submission deadline (February 1, 2020), may be considered on the floor of the convention, if such resolution:
(a) has the approval of a majority of the members of the Resolution Committee
(b) is supported for presentation to the delegates by a two-thirds vote of the convention delegates.
These late resolutions will be considered by the Resolutions Committee if received any time before the start of the Resolutions Committee meeting on the day preceding the opening session of the Convention. Late resolutions will not be accepted if they involve finances, as the Administrative & Finance Committee will not have time to consider it. Late Resolutions should include written justification for late submittal. There will not be verbal arguments presented to the Committee.
Individual members may not submit resolutions to the Annual Meeting. Resolutions may only be submitted by a Council or the State Officers as a group. Additionally, a State Director or State Committeeman may submit resolutions on matters that relate only to the activities of the Director or Committee, if approved by the State Deputy.
In order to avoid a huge number of congratulatory resolutions, those will be limited to multiples of five years beginning at 25 years of service (i.e., 25, 30, 35 years etc.) unless there is good cause for an exception.
No resolutions involving finance shall be considered at the annual meeting, unless submitted to the State Advocate as prescribed above. Upon receipt of resolutions involving finance, the State Advocate shall immediately provide copies to the Chairman of the Administrative and Finance Committee. The Administrative and Finance Committee shall then provide advance notice to the State Advocate of the amount of increase or decrease that will result to the Per Capita assessment if such resolution is adopted.
Resolutions must be presented in their ORIGINAL FORMS ONLY – NO FAX OR COPIES.
The State Advocate shall, forty-five (45) days prior to the Annual Meeting on May 16, 2020 virtually online, furnish to the subordinate councils, two copies (one for each voting delegate) of the resolutions received by him with the Resolutions Committee’s recommendations.
If you have any questions regarding this process, please call the State Office at 909-434-0460.
California State Council Office
PO Box 2649
West Covina, CA 91793-2649