Remember, these awards are based upon one project or activity conducted by the council and not upon a series or accumulation of activities in a particular section of the Service Program. Consider the following areas when preparing an entry for a project or activity:
- Nature of the activity. Who was benefitted by the program? How did it meet a need in the community, parish or council?
- Participation of membership. How many members participated? What percentage of the entire membership participated? All other things being equal, a program that had participation of the majority of the council will be judged more favorably than one in which only a handful of members participated.
- How did the activity benefit the Church, Community, Council, Family, Culture of Life initiative or Youth?
- Program originality. Was the program new?
- Committee planning. How effectively was the program organized? How much detail was involved in staging the event?
- Delegation of responsibility. How many members served as volunteers? Planners? How was the implementation of the project organized?
- How was the program publicized? Did council members effectively utilize radio and television, local and diocesan newspapers, and council newsletters?
CLICK HERE FOR SERVICE AWARDS BOOKLET
CALIFORNIA STATE PROGRAM AWARDS
In order for your Council to be recognized during the Awards Ceremony at the San Diego State Convention in May, State Activity Report forms must be mailed to the State Activity Chairman and postmarked by April 1st. Submit your reports to the appropriate State Activity Chairman:
Church, Community, Council, Family, Youth, Culture of Life and Vocations
Send a copy to the State Service Program Director (This copy can be e-mailed).
THE ADDRESSES FOR THE STATE PROGRAM DIRECTOR, STATE AWARDS CHAIRMAN AND THE SEVEN ACTIVITY CHAIRMEN ARE IN THE WHITE PAGES OF THE STATE DIRECTORY CD THAT IS MAILED TO ALL GRAND KNIGHTS.
REPORTS AND FORMS: Mail as indicated on each form
Use the Service Program Awards Entry Form STSP-CA . CLICK HERE FOR FORM. Do not use the Supreme form (STSP). You must print the form and mail the signed hard copy. No e-mailed forms will be judged unless the State Activity Chairman has given his prior approval. All reports submitted become the property of the California State Council and will not be returned. Events that occur more than once each year should be reported on ONE report form that lists the frequency at which they occur.
Verify that you are submitting your Council in the correct division. Your Council’s division is determined by its number of members as of May 31st of each year.
Distribution of Councils by Division – Membership as of May
CLICK HERE FOR YOUR DIVISION NUMBER
Division 1 – 1-60 members
Division 2 – 61-85 members
Division 3 – 86-120 members
Division 4 – 121-170 members
Division 5 – 170 + members
Reports do not need to be elaborate presentations. Supporting materials are limited to three pages. Photos can be reduced to fit on one page that explains the event, and they should be captioned so that the judges know what they are viewing.
Reports must be postmarked by April 1st the report will be scored to determine the best Councils in the State within each Division. The reporting period of coverage for this year is from April 1st through March 31st of each year.
Reports need to be submitted in the correct State Activity Category. The way to determine which activity category an event should be submitted under is simply to determine who benefits from the event itself. If the event is a fundraiser, the recipients of the funds will determine the appropriate activity category (funds for the Parish would be a Church event, funds raised for the food locker would be a Community event). If the Council has not designated in advance where those funds will go and they are simply deposited into the Council’s General Fund for the distribution later, then that event is a Council event. An easy way to remember this is to “follow the money”.
Report forms must have only ONE activity category checked, and it must be checked in order to be considered. A good report will include all of the details of the event (who, what, when, where, why and how) – the same information that would normally be included in a press release.
The State Activity Chairmen will be using a point system to grade the reports, and each of these areas must be addressed within the report. The scoring criteria are as follows:
SCORING (maximum of 50 points)
APPROPRIATENESS: (scoring reduction): The activity must be submitted in the correct category. For example, if a “Community Activity” is submitted in the “Church Activity “ category the activity’s score will be substantially reduced. If only a few features of the activity are in the correct category the score will be reduced proportionately.
ORGANIZATIONAL: (scoring reduction): The activity must be conducted by a Council and not by an Assembly, a Chapter, nor an individual. The only activity in which an Assembly or Chapter can participate is in “Vocations” because that activity has special awards. For example, a Fourth degree “Color Corps Activity” is an Assembly activity even if all members of the “Color Corps” are members of one Council. Volunteer activities of individual Brothers are not Council activities unless the Council funds them.
COMPLETENESS: (up to 5 points): all required form fields have details.
INVOLVEMENT: (up to 5 points): details about how many Brothers were directly involved as well as others (family and friends)
PURPOSE: (up to 10 points): short, yet concise statement with powerful wording (“action” verbs and visual descriptions). For example, “Prepare and Cook a Delicious Parish Pancake Breakfast Open to Everyone on Sunday Morning” is better than “Pancake Breakfast.”
DESCRIPTION: (up to 25 points): This section is the heart of the report. Is this a Council event, or are individual Knights performing the activity? Knights only, or are others involved? How “significant” was the event? What did it accomplish? Who benefited? The details here must be vivid and descriptive, and only complemented by photos and other attachments. Write this section assuming the reader does not have anything more that the report form itself. This section should be convincing and carry some “marketing” appeal to promote the best of the Council along with clearly calling out who benefited from the event. Notable events are “doing” something, so talk about what you did, who did it (by name and title if you have room), and what you saw others doing, particularly those who benefited from the event.
OVERALL “TRACTION”: (up to 5 points): This is the overall appeal of the event as viewed from the perspective of the State Activity Director. Put forth your best events. One important element here is the uniqueness of the event – something others would talk about. Good ideas start small and gain traction when more people talk about it. Think of the report as a way of telling your story.
IMPORTANT! The Council Grand Knight and Program Chairman should submit five events for each activity category. Each individual event report form will be scored separately, up to a maximum of five events. Those individual scores will then be totaled and divided by five, even if fewer than five events are reported. That will then determine the overall score for your council.
Form is due April 1st. Click here for California form.
Mail to State Activities Chairman and the State Program Director. Form must be mailed by April 1, 2016
NEW Church Activities: Ed Bystran,
Council Activities: Bradley Roxas,
Family Activities: Jeffrey Patino,
NEW Youth Activities: Kenneth Morris
NEW Culture Of Life: Hugh Largey,
Community Activities: Victorio Reyes Jr.,
Vocations: Matthew McDonagh,
State Awards Chairman: Eric Watson,
State Website Awards: Ronn Knowles
State Public Relations Awards: Isaac Cuevas
STATE DEPUTY AWARD
“State Deputy Award” forms should be sent to the State Awards Chairman. CLICK HERE FOR FORM
Award given to each and every Council that meets the following criteria:
A. FORMS Date Submitted:
1 Report Of Officers Chosen – form 185 ____________
2 Service Program Personnel Report – form 365 ____________
3 Semi-Annual Council Audit Report – form 1295 ____________
4 Annual Survey Of Fraternal Activity Report – form 1728 ____________
B. MEMBERSHIP Quota / Attained: Attain council membership (supreme) NET quota by April 1.
C. INSURANCE: Hold a benefits night
D. SERVICE PROGRAM Participate in all 7 state service programs:
Mailed: (Form STSP-CA to respective Service Program Award Chairman)